Starting payroll in the middle of a calendar year requires careful planning to ensure accurate employee records, payroll calculations, and year-end reporting. This article outlines three approaches you can take, depending on your specific needs.
Option 1: Import Year-to-Date Information
This option ensures that all employee YTD (Year-to-Date) payroll details from your previous system are carried forward into Spire.
Steps:
Populate the Vacation Owed on January 1 column in the Employee Import sheet.
Import one timecard for each employee that includes their YTD payroll information.
After hours, disable Company Settings → Post to GL.
Edit each timecard in Spire to confirm that all values match the YTD information from your previous payroll system.
Post the timecards.
Re-enable Company Settings → Post to GL.
Option 2: Process the Entire Year in Spire
If you prefer to manage all of 2025 payroll in Spire, you can start fresh and import all required data from the first pay period.
Steps:
Set up Payroll, Departments, Benefits, and Deductions.
Configure Pay Periods.
Use the Employee Import Tool to bring in:
Employee information
Vacation information
Use the Timecard Import Tool to import payroll starting from the first pay period of 2025.
Use salary values for each gross amount.
Starting payroll midyear requires evaluating which approach works best for your company’s reporting needs and employee record accuracy. For additional guidance, review the related import documentation linked above or contact Spire Support for assistance.