If an employee's vacation owed is incorrect, the company needs to adjust the amount to correct the error. Follow these steps to make the necessary adjustment:

  1. Uncheck Retain Vacation and adjust the Vacation Rate to be zero: 

    • Go to Edit Employee, uncheck the "Retain vacation" option, and save the changes

  2. Create a Timecard for Vacation Pay: Employee's vacation owed is incorrect, adjust the amount.
    • If vacation is lower than expected, create a timecard for the positive amount owed. 
    • If vacation is higher than expected, create a timecard for the negative amount overpaid. 

  3. Add a Regular Pay Line:

    • If the employee's vacation is lower than expected, add another line to the timecard for a negative amount of regular pay (the same amount as the vacation pay but one penny less).
    • If the employee's vacation is higher than expected, add another line the timecard for positive amount of regular pay (the same as the vacation pay but one penny less). 

  4. Adjust Deductions:

    • Change all of the deductions to 0.00 so that the total of the timecard equals 0.00.

  5. Post the Timecard:

    • Post the timecard.

  6. Recheck Retain Vacation and re-enter the Vacation Rate:

    • Go back to Edit Employee, check the "Retain vacation" option, and save the changes.