In BV, Invoices and credit memos all linked together and then paid with one payment.  This leaves a poor audit trail and can allow the user to make the a very confusing display in the Accounts Receivable Ledger.

AR Credit memos should never apply against a Payment, nor should AR Debit memos apply to an Invoice or another Debit memo in an accounting system. For proper audit trail, Credit memos should apply only to Invoices or Debit memos. Spire follows this in order to be GAAP compliant.

Spire Accounting tracks which Invoices were paid by a Payment when Invoices are selected prior to posting the Payment.

Any Credit memos selected at the same time will actually be applied first. Spire will attempt to locate an Invoice or Debit memo with the same value to apply against and if none are found, then it will apply the Credit memo to the oldest Invoice or Debit memo.

Spire can easily show you the Debits and Invoices paid by a Payment or a Credit Memo but using the Show All button which exposes all Paid and Closed records.

You can find the payment(s) that was applied to each Invoice or Debit memo by click the arrow beside the record of interest or click Expand All rather than clicking on every arrow.


If you prefer to see the Payments or Credit Notes on the Top to make it easier to see which Invoices were paid by a particular Payment them click Show Credits.

You may Apply Credit Notes to Invoices or Debit Memos after the fact by putting a check mark next to the desired records and clicking Apply.

You may also put a check mark into previous Applied records and click the little arrow beside Apply to click Unapply and the records will be made available to Apply in a different way.

You may also select many records, or all records (check box in the column header) before clicking Apply and Spire will analyze the data and Apply records where a Credit amount = Debit amount, then it will apply an remaining Credit Memos to Debit memos in date order starting with the oldest records first.